Performance Appraisal and Participating in Your Own Performance Appraisal

The Pre-appraisal Checklist and Preparing for the Appraisal

By: Berkeley University

  1. Be sure your supervisor notifies you of the date, and that you have enough time to prepare. A conference room is a good choice for privacy and no interruptions. Be sure your supervisor schedules enough time for discussion [1 – 1-1/2 hours].
  2. Gather:
    • the job description and performance standards*
    • goals set from the last performance appraisal
    • your own documentation notes, status reports, or self-assessment
  3. If you have been asked to do a self-appraisal, be sure to ask how this will be incorporated in the performance appraisal meeting and be sure you have been given enough time beforehand to fill out the performance appraisal.
  4. Before preparing your self-assessment documentation, take a moment to:
    • list your main areas of responsibility
    • areas you have done well
    • areas you need to improve in
    • what you need from your supervisor to do a better job
  5. Remember to:
    • Be comprehensive, but concise and specific. [“I believe flexibility is one of my performance strengths. This is demonstrated in the way I handled the constantly changing priorities during Fiscal Close in June.”]
    • Be as objective, honest, and realistic as possible. Employees have a tendency to rate themselves consistently lower than their supervisors rate them.
    • Compare your performance to the expectations, standards, and goals that were set.

Performance Appraisal: Writing it down and putting it all together

  • What are your major accomplishments?
  • What could you have done better?
  • Do you understand what is expected of you? Are performance standards and work rules clear?
  • What training or professional development do you need?
  • Would you like to see your responsibilities change? How? Why?
  • What career goals do you have? What do you need to attain those goals?
  • How are relationships going with your co-workers? What could they do to help you perform your job better?
  • What could your supervisor do to help you perform your job better?

Performance Appraisal: A self-assessment exercise:

  1. The purpose of my organizational unit is:
  2. The purpose of my job is:
  3. The customers I serve are:
  4. Some of my daily responsibilities in my job are:

The three most important responsibilities of my job are:

Performance Appraisal Results:

  • How did you do? If you had difficulty completing the exercise, you may find that you and your supervisor are not in tune.
  • To create an effective partnership with your supervisor, it is essential to know your supervisor’s most important priorities.

*Adapted from Hathaway and Schubert, Managing Upward:Strategies with Your Boss, Crisp Publications, 1992

 

Handling the appraisal meeting

Remember that the appraisal meeting is a discussion and a dialog between you and your supervisor.

  1. Maintain good eye-contact, attentive posture, and a professional manner.
  2. Listen and take notes.
  3. Reflect back to your supervisor your understanding of what your supervisor said.
  4. Compare the actual specific performance results and behaviors to the standards. Stay away from blaming others and making excuses.
  5. Emphasize strengths, as well as areas that need improvement.
  6. Be honest and take responsibility.
  7. Provide your ideas on how to resolve problems.
  8. If you don’t agree with your supervisor, ask for specific examples.
  9. Set goals, expectations, and standards together for the next appraisal.
  10. Discuss development and training needs.
  11. Tell your supervisor what you need to do your job more efficiently.

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